Company Secretary in a Nutshell

03 Apr Company Secretary in a Nutshell

Under Section 171 of the Companies Act, all companies in Singapore are required to appoint a corporate secretary within 6 months of incorporation. The Secretary appointed by the Company is responsible for ensuring that the Company is in compliance with the government authorities. They are also responsible to make certain that all Board Members of the Company are well-informed of their legal responsibilities towards the Company.

 

Eligibility of Company Secretary

  1. A natural person
  2. Resident of Singapore
  3. With the mandatory knowledge, experience, academic and professional qualifications
  4. No debarment order against him or her by the Registrar, on the date of appointment
  5. He or she is not the sole director of the Company

 

The Roles of a Company Secretary

  1. Updating and Filing with ACRA
  • Appointment, resignation or death of company officers
  • Update of directors’ particulars
  • Filing of Annual Returns
  • Amendments to the Company Constitution
  • Share allotments or transfers
  • Changes in company name

 

  1. Maintenance and Upkeep of Statutory Registers
  • Filing of signed Board Resolutions
  • Maintenance of Minutes Book (AGMs and EGMs)
  • Issue of shares
  • Distribution of Annual Report and company accounts

 

  1. Preparation of Board Meetings and AGMs
  • Distributing company’s financial reports
  • Attendance and taking of meeting minutes
  • Preparation of meeting agenda
  • Preparation of director’s resolutions

 

  1. Miscellaneous Services
  • Reminders for filing deadlines
  • Ensure the safekeeping and proper use of the Company Seal (if any)
  • Monitoring shareholder register and movement of shareholders
  • Maintaining shareholder relations

 

Click here for more information on W.L.P Secretarial Services

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